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Athletic Handbook

Athletic Handbook
PHILOSOPHY AND GUIDELINES
Students and parents are asked to remember that extra-curricular activities are a privilege and not a right. With that in mind, we have established the following philosophy, which addresses all of the extra-curricular activities offered at our school. 
    • To provide the opportunity to learn good sportsmanship and fair play;
    • To learn the dynamics of working well with others;
    • To inspire self-discipline, responsibility, and respect for others; 
    • To gain a more thorough knowledge of, and greater skill in, the activity; and
    • To instill a sense of pride in self and school.
ELIGIBILITY
An athlete will be required to meet the following eligibility requirements:
  • Good behavior is expected of all participants. Students are expected to be role models worthy of peer emulation; that is, they are good citizens in all aspects of their lives – at school, at home, in the community.
  • A student not in good standing regarding conduct or citizenship can be deemed ineligible or may be placed on probation by the Principal, Assistant Principal, or Athletic Director.
  • Regular attendance to practice as explained by the coach is required.
  •  Grades issued at the close of each marking period will determine eligibility until the next report card. This will include 4th quarter report cards for the fall season with the exception of incoming 6th grade students.
  • During the season, any student receiving an “F” in an academic class or 2 “F”s in Unified Arts classes will be ineligible for that sport until the next report card.
  • A student who receives one grade of “F” in an academic class or 2 “F”s in Unified Arts classes will not be eligible to tryout for a sport. A student who turns 16 (sixteen) before September 1 is not eligible for sports.
  • A student absent from school is not eligible for games or practices on that day.
  • A student must be present on Friday in order to participate in a weekend contest.
  • Students must be present 3 hours during a school day and be checked in by his or her parent/guardian to be eligible to participate.
  • Physical examinations and proof of insurance are required prior to beginning a tryout for any PMS sport.
  • Students and parents must sign a statement agreeing to abide by this philosophy as well as all school rules.
Each year, issues arise that have not been addressed in the Handbook. The final decision on these special issues is at the discretion of the Athletic Director, Coach, and Principal. Any decisions about eligibility may be reviewed by the Principal and are at the discretion of the Principal.

RULES & REGULATIONS
  • All athletes are expected to attend all practices, scrimmages, games, and meets. Acceptable absences include only those for: a) illness; b) doctor appointments; and c) religious holidays. 
  • Athletes should notify their coach as soon as they are aware that they may be absent from team activity. Consequences for an unexcused absence are at the discretion of the coach. Students must make a full-time commitment to their school team. Pelham Memorial School Athletics come before any extra curricular activities. Participation on a “Travel Team” is not an acceptable excuse to be absent from practices or games. Students will remain at a practice or a game in its entirety before leaving for outside activities. The coach will determine the consequences for any rule violations. A student’s P.M.S. sport is their number one athletic priority. 
  • All students/athletes must travel to and from away games with the transportation provided by the school. There is one exception to this rule: An athlete may be released to his/her parent after a contest by the coach with a stamped note from the office. An athlete who wishes to leave a contest with a parent not his/her own, must provide the coach a note signed by his/her parent/guardian releasing him/her to another parent. The note must be turned into the office and stamped, then given to the coach before the beginning of the contest. No phone calls releasing athletes will be accepted. 
  • Coaches will provide a game and practice schedule for their teams. We ask that the parent pick up his/her child in a timely manner after practice. After 15 minutes, the waiting process becomes an inconvenience for the coach. If a parent decides to release a student from the school with another parent after practice, a note should accompany the student releasing him/her from the school. The athlete is responsible for alerting parents about the approximate time the bus will return from an away contest, the coach will have that information. Coaches also expect parents to pick up their children promptly at the end of each practice and game.
Along with rules set forth by the Athletic Department, students must follow PMS rules and expectations set forth in the Student Handbook.

PHYSICALS
  • In order for a student to participate in any school sport, he/she must pass a sport’s physical every one (1) calendar year, the physical must be dated after June 1. The Pelham Memorial School physical form is provided for this purpose. A physician’s form is also appropriate. This form must be completed and given to the Athletic Director or School Nurse before a student begins a tryout for any sports team.
  • Any student/athlete who was sidelined by a physician for an injury or illness must produce a release form. This form must be signed by the physician and monitored by the school nurse. 
  • All injuries or illnesses must be reported to the coach and/or school nurse immediately.
  • All incoming 6th graders and transfer students must have an updated physical exam in order to participate in the athletic program.

HABITS AND CONDUCT

As an athlete, habits and conduct in and out of the school must be worthy to represent the standards of Pelham Memorial School.
  • If an athlete receives a detention, he/she may attend home games after serving detention. The coach determines whether or not the athlete plays.
  • If an athlete receives a detention, he or she may attend away games if able to provide his/her own transportation. The coach determines whether or not the athlete plays.
  • If an athlete receives an in-school suspension, he or she will be suspended from the team for ten (10) school days.
  • If an athlete receives an out of school suspension, he or she will be automatically removed from his or her respected team for the remainder of the season.
Pelham Memorial School is a member of the Tri-County Athletic League, which includes schools from much of southern New Hampshire. All members must adhere to certain regulations set forth by the association.


TRYOUTS
  • Tryouts are conducted on dates set by the coach. Students are required to be at that tryout in its entirety. Tryouts are needed in interscholastic sports since the number of interested students far exceeds the number allowed on a team. For fall sports tryouts, if a student cannot be at the designated tryout, he/she needs to make prior arrangements with the coach in June.
  • Home schooled students and private school students (in district) are allowed to tryout and participate in athletics as long as the sport is not offered at the in-district private school. Students will follow all guidelines and rules set forth by the Pelham Memorial School. 
  • Students who are new to the District and enter school on the first day will be granted a tryout at student request. 

TRANSPORTATION
  • If bus transportation is provided to an athletic event, all students must ride the bus unless written approval is granted by the coach or Athletic Director to ride with the parent. A note submitted to the office on the day of the game or practice and stamped is the only way that a student will be allowed to not ride the bus. This is due to liability issues.
  • Students must follow the rules and regulations set forth by the bus driver and are subject to school discipline if these rules are not followed. Please refer to the Student Handbook for a list of all bus rules).
CARE OF FACILITIES
  • Pelham Memorial School has several athletic fields and facilities. The areas designated for athletics are for the benefit of each athlete. Any athlete who abuses either the indoor facilities or outdoor fields in any manner will be subject to disciplinary action by the school.
  • Footwear such as cleats, spikes, or black-soled shoes are not allowed on the gymnasium hardwood. Students are to remove their footwear before entering the building. Cleats and spikes can damage the hardwood so all athletes need to remove them before entering the building.
  • A locker room is provided for athletes at the Pelham Memorial School. Students need to act responsibly when using this facility and are asked to pick up all of their belongings as they exit the locker room.
CARE OF EQUIPMENT
  • The Pelham Memorial School Athletic Program provides its athletes with uniforms and other equipment. Athletes are responsible for the uniform and the equipment that is issued to him/her.
  • Athletes are required to hand in all uniforms and equipment that were issued to them at the start of the season. Uniforms and equipment will be collected at the end of each season. Athletes are required to turn in their uniform or equipment if they choose to quit during the season.
  • If an athlete loses or damages any of the equipment or uniforms issued to him/her, he/she is expected to reimburse the Pelham Memorial School the full expense of the damage or loss.
AWARDS AND AWARDS NIGHT

At the end of each season, the Pelham Memorial School Athletic Booster Club honors our athletes with an Athletic Appreciation Night. The Booster Club is a volunteer fundraising organization that supports our Memorial School Athletic Program. All athletes are required to attend the Appreciation night, parents and family members are strongly encouraged to attend in support of their son/daughter. Parents and athletes are expected to stay through the duration of the night. Athletes will be honored for their participation in their respective sports.

PROGRAMS

 FallWinterSpring
 Boys Soccer Girls Basketball Softball
 Girls Soccer Boys Basketball Baseball
 Field Hockey Cheer Golf
 Cross Country Wrestling Track
  Volleyball - February  


PELHAM SCHOOL DISTRICT PROCEDURES
ALCOHOL AND OTHER PROHIBITED DRUG PROCEDURE
In accordance with the Pelham School District Policy, JICH, Pelham School District makes a commitment to the health and well-being of its students. Only in an environment that is free of alcohol and other drugs can students reach their potential in academics and extra-curricular activities. The Pelham Schools will create a climate in which students can seek help concerning their own use or another’s use of alcohol and other drugs. Each individual in the community has a responsibility to herself/himself and to others to keep the Pelham Schools an environment free of alcohol and other drugs.


    Definitions:
    This policy refers to alcohol, non-prescribed restricted drugs, and illegal drugs.

    Violations and Consequences:
    These regulations apply whenever school is in session and when students are engaged in school     sanctioned activities on school property or on other sites. The administration follows up all            alcohol and drug violations with a referral to the Student Support Team.

    Violations:
    A student is considered in violation of the School District’s policy on alcohol and other drugs if        he/she is:
  • In possession of alcohol or drugs;
  • In possession of paraphernalia reasonably associated with illegal drug use; 
  • Distributing alcohol or drugs;
  • Selling alcohol or drugs; 
  • Under the influence of alcohol or drugs;
  • In the act of using alcohol or drugs; or
  • Knowingly in the presence of students in the act of possessing, distributing, selling, or using alcohol or drugs, except when it is clear that the student’s presence is for the purpose of intervening for safety reasons or against another’s use of alcohol and/or other drugs. 
    Consequences for Violations (including but not limited to):

    1. Selling (attempted or actual) or distributing (not for sale).
  • Suspension up to ten school days (can be reduced to 5 days with successful completion of Student Support Team action plan).
  • Notification of police
  • Notification of parents or guardians
  • Notification of Superintendent
  • Referral to the Student Support Team
    2. Possession of alcohol or drugs, using, consuming, or under the influence of drugs or         alcohol. 
  • Suspension of up to 5 school days (can be reduced to 2 days with successful completion of Student Support Team action plan).
  • Notification of police.
  • Notification of parents or guardians.
  • Referral to the Student Support Team. 
    Second Offense (for 1 and 2):
    A second offense during a student’s school career, which is defined as any violation of this policy     occurring from the date of enrollment in the Pelham School District through graduation, of any of     the above two categories of offenses shall result in an immediate ten (10) day out of school            suspension, a referral to the Superintendent of Schools for an additional ten (10) days out of        school suspension, and referral to the School Board for further suspension and/or expulsion.

    3. Being knowingly in the presence of drugs or alcohol, but not involved with any of the         above infractions:
  • Notification of parents or guardians. 
  • Referral to the Student Support Team
    4. Items (e.g. tools, paraphernalia) that can be reasonably associated with illegal drug     use, but which show no traces of drugs, will be confiscated. The student in possession     will be referred to the Student Support Team. Parents will be notified.

Athletics and Co-curricular Activities
The Pelham School District recognizes that representing the school and participating in any school approved activity, including co-curricular activities and interscholastic athletics, is a privilege. For any student involved in taking, dispersing, or possessing alcohol, drugs or tobacco products on or off school property, eligibility to participate will be withdrawn for 90 school days from the date of the incident(s). However, a student may apply for reinstatement of eligibility after 30 school days if they have successfully completed their Action Plan developed by the Student Support Team. For the first violation, it is recommended that the participant remain at practice for the purpose of rehabilitation (if applicable). Any further violations will result in immediate removal from the team or activity.

Any athlete or co-curricular participant found to be in the presence of alcohol or drugs on or off school property will not be allowed to play/participate for one week. A second offense will be treated as a first violation as stated above.

Please refer to the PHS Athletic Code for additional student athlete codes and information.

Procedures for Handling Incidents
All personnel are required to report actual or suspected incidents of possessing, distributing, using or consuming to the Principal, or his/her designee, i.e. the adult in charge. The identified student might be required to answer questions and/or undergo an evaluation to determine whether or not substances have been consumed or further action is necessary.

Emergency 
An emergency is defined as a student out of control, unconscious, or physically ill. The priority is protecting the student from physical harm and from disrupting the school environment and other students.
  • Remain with the student.
  • Send for school nurse.
  • Call 911 for emergency medical assistance if the nurse is not available.
  • If indicated, release the student to the custody of appropriate medical personnel. 
  • Report to the Principal or his/her designee once the student is under medical supervision.
  • The Principal contacts the parents. If the Principal is not available, the Principal’s designee contacts the parents. 
The Principal Implements the Follow-Up Procedures Detailed Below
Where there is reason to suspect an alcohol or drug violation by a student (even if the evidence is inconclusive):
  • The Principal or his/her designee requests that the Pelham Police Department send an officer to the school who will decide whether to take a student into custody. 
  • The Principal or his/her designee contacts the student’s parents and informs them that the Pelham Police Department has been called. 
  • If the police officer does not take custody of the student, the Principal or his/her designee can request that a parent take the student home.
  • If the police officer does not take custody of the student and a parent is not available, the Principal or his/her designee can require the student to stay in the nurse’s office until the student can be released into the custody of a responsible adult. 
Follow-Up Procedures
  • The Principal determines the consequences for the violation and meets with the student and his/her parents. The school independently determines whether it should impose discipline for alcohol or drug use regardless of whether or not the police take action. 
  • The Principal advises the student and his/her parents that a referral will be made to the Student Support Team. 
  • After reviewing the incident, the Student Support Team may recommend that the student meet with a Team counselor as a condition of reinstatement and an action plan be developed. The team may also recommend interventions outside of school. 
  • If a student has been suspended for a drug or alcohol violation, a re-entry plan will be created and includes parent participation if possible.
Guidelines, procedures, support and referral system:

Support and Referral System – Student Support Team
The Student Support Team responds to referrals from the administration, from staff, and from parents or students. All referrals are confidential unless students are under the age of 12 years.

    Membership -The team consists at minimum of an administrator, at-risk counselor at PHS,            guidance counselor, school nurse, and case manager if applicable. Team members have special        training in substance use/abuse. The team does not label or diagnose.

    The role of the team is to:
  • Receive data (reports from teachers, counselors, administrators, other school employees); 
  • Assess 
    • whether a student’s involvement with substances is affecting his/her school performance or behavior
    • whether the involvement is experimental or chronic; 
    • whether the student is affected by a family member’s substance use.
  • Determine whether there is sufficient information to develop an action plan or whether the situation should be monitored; 
  • Assist with in-school interventions if indicated;
  • Participate in referrals to community agencies for further assessment/treatment. 
  • Support students returning to school from inpatient treatment facilities.
  • Make recommendations and advocate on a student’s behalf with the administration. 
Procedures
  • The team keeps written records of all referrals. These records are confidential and privileged. 
  • An action plan is developed for any student brought before the team.
  • The team reviews the circumstances of the violation and determines whether a meeting with the student is appropriate and who should be involved.
  • The team may recommend that a student meet with a team member for education and evaluation, which may be required in addition to administrative consequences such as a suspension. 
  • The team may refer a student for further assessment/evaluation to a community agency or to a certified drug and alcohol counselor. Whenever possible, the team works with the parents when further assessment or treatment is indicated. 
  • In cases of repeat offenses, the team may recommend to the administration that outside assessment be requested in addition to the administrative consequences imposed. 
  • When there is clear evidence that a student is becoming a danger to his/herself or to others because of his/her substance use, the Student Support Team has an obligation to notify the parents. Whenever possible, this is done in conjunction with the student. 
Suspected Use
Any member of the school community concerned that a student is harmfully involved with alcohol or other drugs can make a referral to the Student Support Team. All referrals are confidential.

Self-Referral
When a student recognizes that he/she has a problem with alcohol and/or with other drugs and chooses to do something about this problem, the school will cooperate as fully as possible with the students. No disciplinary sanctions will be imposed provided the following conditions are met:
  • There is no immediate or apparent threat of harm to self or to others.
  • The student is self-referred and not “caught” in violation of school or legal policies.
  • Parent/guardian notification if appropriate.
A student under the influence of alcohol and/or other drugs will only be allowed one opportunity during their schooling career to self-refer to a guidance counselor or nurse prior to the discovery of being under the influence without disciplinary sanctions.


Students in Recovery 
Students who go into treatment will be encouraged to remain enrolled in school. The school is not financially responsible for a student’s education or treatment while he/she is in treatment. The student’s guidance counselor will:
  • Obtain written releases to discuss an educational plan with the appropriate person at the treatment facility.
  • When appropriate, ensure that the student receives the necessary assignments and materials.
  • Ensure that the student receives credit for education efforts made while in treatment that meet Pelham School District academic standards. 
  • Obtain written releases to discuss aftercare plans and how to support a student’s decision not to use.